Reconciliation, Credits & Debits
How Outstaffer reconciles billed vs. actual payroll each month, what your debit invoices and credit notes mean, and how to read your Payroll Reconciliation Report.
By Steve1 author7 articles
- What Is the Payroll Reconciliation Report?Your monthly Payroll Reconciliation Report shows, line by line and employee by employee, the difference between what we billed and what was actually paid out.
- What Is a Debit Invoice?A debit invoice captures any under-billed amounts from the prior month's reconciliation. Debits are almost always driven by approved overtime, bonuses, commissions, and similar variable items.
- What Is a Credit Note?A credit note refunds any over-billed amount from the prior month's reconciliation, applied per line item to the original prior-month subscription invoice.
- Why Is My Debit Invoice Dated the Last Day of the Previous Month?Debit invoices are raised on the 10th of the following month but issue-dated to the last day of the month they relate to, so the debit lands in your accounts…
- How to Read Your Payroll Reconciliation ReportA column-by-column walkthrough of the Payroll Reconciliation Report, with a worked example using a fictional employee and customer.
- How to Request Your Reconciliation ReportYour monthly Payroll Reconciliation Report is available on request from your dedicated HR Manager — here's how to get it.
- Health Insurance Reconciliation: Why Your Premium May ChangeHealth insurance is age-banded. The standard rate shown during onboarding is an estimate; the actual premium is set when the insurer issues the policy.