Understanding 'Roles' and Permissions

Outstaffer platform has three distinct user roles: Owner, Hiring, and Finance, each tailored to ensure secure access to only the necessary data and features required for their specific responsibilities. This structure protects sensitive information while maintaining a streamlined experience for users, allowing them to focus solely on their relevant tasks without risking access to areas beyond their scope.

Owner

The Owner role grants full control over the platform, including managing company settings, user permissions, and financial data. Owners have comprehensive access, enabling them to oversee all aspects of the system and make high-level decisions.

Hiring

The Hiring role is focused on recruitment and team management. Users in this role can access job listings, manage candidates, and view staff profiles, but they do not have access to company settings or financial data.

Finance

The Finance role is tailored for managing financial operations such as payroll, budgets, and expense approvals. Users with this role can view financial reports and handle employee compensation but are restricted from recruitment processes and broader company settings.

The table below provides a detailed breakdown of the permissions associated with each role, so you can understand exactly what each user can access and manage within the platform.

	Owner	Hiring	Finance
Company Settings
Company details View company's general information, location and bank details	Yes	Yes	No
Edit company's general information, location and bank details	Yes	No	No
User permissions View, add and disable users	Yes	No	No
Edit user's details, role and group membership	Yes	No	No
Change user's account email and reset MFA	Yes	No	No
Groups View, create and manage groups and its members	Yes	No	No
General documents View, upload, download and delete general documents	Yes	Yes	No
Staff
View staff members list	Yes	Yes	Yes
Profile / Employee Contract View full profile (Profile tab) View employment and role information (Jobs tab) View compensation, paid leaves and cost of employment (Costs tab) View leave balance and requests	Yes	Yes	Yes
Edit direct manager's details	Yes	No	No
Reassign staff member to another Hiring Manager	Yes	Yes	No
Reassign staff member to another Group	Yes	Yes	No
Documents View, upload, download, delete and manage visibility of HR documents	Yes	No	No
View, upload, download, and manage visibility of general documents	Yes	Yes	No
Delete general documents	Yes	No	No
View right-to-work documents	Yes	No	No
HR Notes Add, edit, and delete HR notes	Yes	Yes	No
Incident Reports Create incident reports	Yes	Yes	No
Upload documents on incident reports	Yes	Yes	No
Talent Requests
Submit talent requests	Yes	Yes	No
View submitted talent requests	Yes	Yes	No
Onboarding / Job Offer
View onboarding staff members	Yes	Yes	Yes
Create draft job offers	Yes	No	No
Review draft job offers	Yes	Yes	No
Approve, request changes and withdraw job offers	Yes	Yes	No
Requisitions
View requisitions list	Yes	Yes	No
Create draft requisitions	Yes	Yes	No
Edit draft requisitions	Yes	Yes	No
Review requisitions	Yes	Yes	No
Approve and reject requisitions	Yes	No	No
Jobs
View jobs list	Yes	Yes	No
Add comments on jobs	Yes	Yes	No
View candidates list, details and documents	Yes	Yes	No
Update candidate's job application status	Yes	Yes	No
Reject candidate's job application	Yes	Yes	No
Leave Management
View leave requests	Yes	Yes	Yes
Approve / reject leave requests	Yes	Yes	No
Timesheets
View timesheets	Yes	Yes	Yes
Approve / reject timesheets *Please contact Outstaffer Support if not available in your account.	Yes	Yes	No
Calculator View and use cost & budget calculators	Yes	Yes	Yes
Support Requests
Submit requests	Yes	Yes	Yes
View own requests	Yes	Yes	Yes
View shared requests	Yes	Yes	Yes
My team
View 'My team'	Yes	Yes	Yes
Book a call with support agents	Yes	Yes	Yes
Send general requests to support agents	Yes	Yes	Yes

Owner

Hiring

Finance

Owner

Hiring

Finance

Company Settings

Staff

Talent Requests

Onboarding / Job Offer

Requisitions

Jobs

Leave Management

Timesheets

Calculator

Support Requests

My team