Outstaffer platform has three distinct user roles—Owner, Hiring, and Finance—each tailored to ensure secure access to only the necessary data and features required for their specific responsibilities. This structure protects sensitive information while maintaining a streamlined experience for users, allowing them to focus solely on their relevant tasks without risking access to areas beyond their scope.
Owner
The Owner role grants full control over the platform, including managing company settings, user permissions, and financial data. Owners have comprehensive access, enabling them to oversee all aspects of the system and make high-level decisions.
Hiring
The Hiring role is focused on recruitment and team management. Users in this role can access job listings, manage candidates, and view staff profiles, but they do not have access to company settings or financial data.
Finance
The Finance role is tailored for managing financial operations such as payroll, budgets, and expense approvals. Users with this role can view financial reports and handle employee compensation but are restricted from recruitment processes and broader company settings.
The table below provides a detailed breakdown of the permissions associated with each role, so you can understand exactly what each user can access and manage within the platform.
Owner | Hiring | Finance | |
Company Settings | |||
Company details View company's general information, location and bank details | ✅ | ✅ | ❌ |
Edit company's general information, location and bank details | ✅ | ❌ | ❌ |
User permissions View, add and disable users | ✅ | ❌ | ❌ |
Edit user's details, role and group membership | ✅ | ❌ | ❌ |
Change user's account email and reset MFA | ✅ | ❌ | ❌ |
Groups | ✅ | ❌ | ❌ |
General documents | ✅ | ✅ | ❌ |
Staff | |||
View staff members list | ✅ | ✅ | ✅ |
Profile / Employee Contract | ✅ | ✅ | ✅ |
Edit direct manager's details | ✅ | ❌ | ❌ |
Reassign staff member to another Hiring Manager | ✅ | ✅ | ❌ |
Reassign staff member to another Group | ✅ | ✅ | ❌ |
Documents View, upload, download, delete and manage visibility of HR documents | ✅ | ❌ | ❌ |
View, upload, download, and manage visibility of general documents | ✅ | ✅ | ❌ |
Delete general documents | ✅ | ❌ | ❌ |
View right-to-work documents | ✅ | ❌ | ❌ |
HR Notes Add, edit, and delete HR notes | ✅ | ✅ | ❌ |
Incident Reports Create incident reports | ✅ | ✅ | ❌ |
Upload documents on incident reports | ✅ | ✅ | ❌ |
Talent Requests | |||
Submit talent requests | ✅ | ✅ | ❌ |
View submitted talent requests | ✅ | ✅ | ❌ |
Onboarding / Job Offer | |||
View onboarding staff members | ✅ | ✅ | ✅ |
Create draft job offers | ✅ | ❌ | ❌ |
Review draft job offers | ✅ | ✅ | ❌ |
Approve, request changes and withdraw job offers | ✅ | ✅ | ❌ |
Requisitions | |||
View requisitions list | ✅ | ✅ | ❌ |
Create draft requisitions | ✅ | ✅ | ❌ |
Edit draft requisitions | ✅ | ✅ | ❌ |
Review requisitions | ✅ | ✅ | ❌ |
Approve and reject requisitions | ✅ | ❌ | ❌ |
Jobs | |||
View jobs list | ✅ | ✅ | ❌ |
Add comments on jobs | ✅ | ✅ | ❌ |
View candidates list, details and documents | ✅ | ✅ | ❌ |
Update candidate's job application status | ✅ | ✅ | ❌ |
Reject candidate's job application | ✅ | ✅ | ❌ |
Leave Management | |||
View leave requests | ✅ | ✅ | ✅ |
Approve / reject leave requests | ✅ | ✅ | ❌ |
Timesheets | |||
View timesheets | ✅ | ✅ | ✅ |
Approve / reject timesheets *Please contact Outstaffer Support if not available in your account. | ✅ | ✅ | ❌ |
CalculatorView and use cost & budget calculators | ✅ | ✅ | ✅ |
Support Requests | |||
Submit requests | ✅ | ✅ | ✅ |
View own requests | ✅ | ✅ | ✅ |
View shared requests | ✅ | ✅ | ✅ |
My team | |||
View 'My team' | ✅ | ✅ | ✅ |
Book a call with support agents | ✅ | ✅ | ✅ |
Send general requests to support agents | ✅ | ✅ | ✅ |